Get Involved - Subiefest Midwest

Subiefest Midwest Sponsors

Thinking about becoming a sponsor / vendor?

Subiefest Midwest is specifically designed to prioritize the sponsor / vendor experience. In short, we create an exciting Subaru performance marketplace with additional branding opportunities before, during, and after. The result? An event where attendees not only buy items you bring to sell, but they leave loving your brand more.

We do this by heavily encouraging vendors to sell products and services at the event paired with heavily encouraging our attendees to come ready with cash in hand. To help, we promote event-day vendor specials and have a one-of-a-kind approach to giveaways that drives an impressive amount of foot traffic to vendor booths.

You can read more about our event formula here: https://subieevents.com/deck

Last Year's Attendance: 3,200

Founded: 2018

Primary Attendee Bases: Illinois, Wisconsin, Indiana, Michigan, Minnesota, Ohio

Some of last year's sponsors include: Subaru of America, Subimods, MAPerformance, Endless Possibilities Auto, COBB Tuning, Boomba Racing, Inc., P&L Motorsports, Forrest Auto Body, CSTuned, GrimmSpeed, Nightmotorsport, Six Star Motorsports, SubiSpeed, Diode Dynamics, Race Ramps, Rokblokz, RevMatch Clothing Co., Iloveracing, Panda Motorworks, DBA USA, Go Fast Bits, Terror Inc, Stitch Boots, RaceWorks Coilovers, Subie-Eyes, fifteen52, Subtle Solutions, United Boxer Society, JBM Motorsports, FL4T Society

2023 Sponsor & Vendor Tiers

Note: Early bird pricing in effect until September 2, 2023. Don't wait!

	Official Partner	Official Sponsor	Associate Sponsor	Vendor Spot	Official Supporter	T-Shirt Sponsor	Subaru Club
Regular Price	$1,450	$1,100	$800	$500	$700	$350	$0
Early Bird Price	$1,350	$1,000	$700	$400	$600	$250	$0
Vending Space	50' wide x 35'	25' wide x 35'	25' wide x 35'	13' wide x 25'	N/A	N/A
Example Space Use	2 x 10' x 20' canopies 4 cars	10' x 20' canopy 2 cars	10' x 20' canopy 2 cars	10' x 10' canopy 1 car	No Physical Space	No Physical Space
Large Logo on Event T-Shirts
Small Logo on Event T-Shirts
Goody Bag Items
Goody Bag Items (no brochures)
Plugs over PA
Banners Around Venue (you provide)	5	3			3
Logo on Event Schedule
Logo on Photo Booth Background
Power to Booth Included
Prime Web Advertising
Secondary Web Advertising
Brand / Website in Ticket Email
2 Premium Tickets for Giveaway
Vendor Badges	10	10	8	4
Required Raffle Goods or Services	$400	$400	$200	$200
Required Facebook Promos	4	4	2
Email Opt-In During Ticket Purchase
Email Opt-In During Raffle Entry
Limited Availability
	Sign Up	Sign Up	Sign Up	Sign Up	Sign Up	Sign Up
Sponsor / Vendor Package: $ Power Hookup: $ Rental Tents: $ Discounts: $ Total Investment: $	To sign up, first select your business: Or leave blank if you're not yet in our system. Enter your business name: Enter your email address where we should get in touch w/ logistics, etc: Enter your name / who we should be in contact with: Do you need to rent tents or power? 10' x 10' Tent Rentals ($100) Power hookup at your booth ($75) By clicking “I Agree” below to continue, the vendor (“Vendor” or “you”) agree to abide by the following terms and conditions established by SubieEvents, LLC (“SubieEvents”): Selling or giving away food or beverages is absolutely not allowed and is forbidden by both local health laws and the venue. Only one vendor is allowed to display in each respective area. Absolutely no sharing vendor booths. All sponsor packages (except presenting/web/t-shirt) require a giveaway item. Please note the minimum value associated with your package on the sponsor signup page. Hosting a giveaway or prize drawing at your booth is strictly forbidden. Some sponsor packages require you to promote your involvement at the event on Facebook and other social media platforms. SubieEvents will provide you with plenty of content, but you must have the appropriate social media accounts and post the content we provide. Vehicles in vendor booths may not participate in the Car Show, Autocross, Exhaust Competition, etc. Neither SubieEvents their sponsors or agents, are responsible for injury, loss or damage from any cause whatsoever that may be suffered by a vendor, employee of the vendor or property belonging to the vendor or vendor’s employee. You affirm and agree to hold harmless SubieEvents, its directors, officers, employees, sponsors or agents and assigns from any and all loss, claim, action, suit or liability to third persons (including attorney fees at trial and appeal), from any cause whether directly or indirectly related to this event or this agreement including but not limited to claims for injury to persons including death or destruction of property; whether intentional, negligent or consequential as result of any act or omission or yours, or the officers, director, employees or agents of your business. You shall provide SubieEvents, LLC with a certificate of insurance confirming General Liability coverage with limits no less than $1,000,000 per event/$2,000,000 general aggregate and include SubieEvents, LLC, its directors, officers, employees, sponsors or agents as additional insured. Coverage shall be in force during the day of the event. If for any reason whatsoever you can no longer participate in the event, including but not limited to the event being cancelled for reasons outside of Vendor’s or SubieEvents’s control, you may choose to apply any amounts deposited to a future event to be held within one year. click here to start over

General Notes:

Vendor tier prices go up $100 after September 2, 2023.
Custom sponsorship levels available contact sponsors@subiefest.com for options.
Providing prize goods and/or services is a vendor/sponsor requirement and is not optional.
All vendors are encouraged to provide special deals on products and service for the show.
The signup deadline for having your logo printed on shirts and photobooth background is August 25, 2023.
Subaru Group / Club specific option is available. Please read this page.

Vendor Space Info:

Location priority is primarily based on sponsor package / price paid and when the payment was made (sooner = better placement).
Only one vendor is allowed to display in each respective area. Absolutely no sharing.
E-Z Ups must be provided by the vendor and do not have power. (or rented for $100, available during checkout)
Power connections available for $75.00 per location, and must be requested by at least three days before the event (available during checkout).
Tables and chairs are limited and are first come first serve. Please bring your own to guarantee having a table and chairs.
Vendor locations are determined the week prior to the event.
Fixed spaces may be flush against other sponsor spaces, so please booth design appropriately.

Details On Sponsor Offerings:

Sponsor provided ~8' x 2' banners may be placed around the venue at organizers discretion if offered in sponsor package.
The photo booth will be a special area for attendees to be photographed. The background will include Subiefest Midwest Official Sponsors and Partners.
Tickets for use in Official Partner and Sponsor giveaways will only be distributed to winners after a contest / promo is held.
Official Partners, Official Sponsors, and Associate Sponsors are required to cross promote Subiefest Midwest on Facebook before the event.
Email opt-in opportunities are presented to attendees during the ticket sales process as well as raffle entry process. It is up to them to opt-in to receive emails from you and therefore vendors are not guaranteed to receive a large email list.

The Midwest's Largest Subaru Enthusiast Festival

Route 66 Raceway - Joliet, IL

September 24, 2023

Subiefest Midwest Sponsors

Thinking about becoming a sponsor / vendor?

2023 Sponsor & Vendor Tiers

Note: Early bird pricing in effect until September 2, 2023. Don't wait!

General Notes:

Vendor Space Info:

Details On Sponsor Offerings:

Subiefest Midwest Sponsors

Thinking about becoming a sponsor / vendor?

Want to receive updates regarding event sponsorships?

Enter your email address:

2023 Sponsor & Vendor Tiers

Note: Early bird pricing in effect until September 2, 2023. Don't wait!

By clicking “I Agree” below to continue, the vendor (“Vendor” or “you”) agree to abide by the following terms and conditions established by SubieEvents, LLC (“SubieEvents”):

General Notes:

Vendor Space Info:

Details On Sponsor Offerings: